Sole Source Procurement
Quick Navigation: Policy | Definitions | Key Points
| Policy |
Competitive procurement is prescribed by the Virginia Tech Policy as
the preferred method to obtain goods and services. If competition is
to be restricted, or not utilized, the facts and justification supporting
this must be documented in detail. Advance approval by the Director of
Materials Management is required. Justification must be based upon unique
technical or performance characteristics. Personal preferences for certain
brands or products does not adequately justify limiting competition. |
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| Definitions: |
- Sole Source: This is a situation when a product or
service is practicably available only from one source. Competitive procurement
cannot be conducted. Of particular concern is ensuring that the pricing
offered is fair and reasonable.
- Proprietary Specification: This restricts the acceptable
products or services to one manufacturer or vendor. A common example
would be a specification by brand name which excludes consideration of
proposed "equals". Although all sole source specifications
are proprietary, all proprietary specifications are not sole source.
Proprietary items may be available from several distributors through
competitive bidding; however, competition has been restricted to this
group of suppliers.
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| Key Points |
- If a procurement is considered to be proprietary or sole source and
is estimated to be above $10,000, submit a completed Sole Source/Proprietary
Procurement Request form to the Purchasing Department along with the
corresponding requisition.
- If the procurement is below $10,000, neither competition nor the Sole
Source/Proprietary Procurement Request form is required. Simply submit
a requisition with a note on the requisition stating that the procurement
is a proprietary or sole source procurement.
- Click here to download the Sole Source/Proprietary
Procurement Request form.
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Last Updated: August 16, 2006
