Virginia Tech Contracts
Vehicle Rental Contract
Quick Navigation: Procedure | Exception
This contract was established with Enterprise for use when the Virginia Tech Fleet Services does not have a suitable vehicle available for your use or if it is more cost effective.
This contract is in effect through December 31, 2010.
| Contractor | Contact Person |
|---|---|
| Enterprise VT Corporate Account Number: D82996 Contract #: TC-001-09 |
Notes:
The Virginia Tech Rental Rates are avaiable here .
- All vehicles include a 3000 mileage cap per transaction originating in the local service area, which excludes Northern Virginia. Each additional mile over the 3000 cap will be charged at $.25 per mile.
- Half-day rates are not available
- Cancellation fees are waived on all vehicle classes except twelve passenger vans. Twelve passenger van rentals require a 48 hour notice of cancellation or a $50 fee will be charged.
Contact Fleet Services at 231-9927 to inquire about available vehicles. If the desired vehicle is not available, obtain a non-availability statement from Fleet Services. Contact Enterprise at 552-0455 to reserve a vehicle. Prepare a HokieMart Purchase Order to give Enterprise when picking up the vehicle or, use the Virginia Tech Travel card (this will prevent the charge of sales tax). Be sure to attach a scan of the non-availability statement obtained from Fleet Services to the Purchase Order.
On-line reservations may be made at: http://www.enterprise.com/car_rental/deeplinkmap.do?cust=D82996.
Exceptions
- Employees are not required to use Fleet Services if it is more cost effective to use Enterprise or any other rental service. However, a cost comparison must be provided on the payment document submitted to the Controller's Office.
- When a car is available from Fleet Services and an employee elects to use their own personal car or an Enterprise car as a matter of convenience or personal preference, reimbursement is made in accordance with the personal car reimbursement procedures, i.e. reimbursement is limited to 30 cents per mile, not the actual cost of the rental car. The traveler will list “personal mileage” on their travel reimbursement voucher and will not attach the rental agreement and receipt. (The rental agreement is totally between the individual and the rental company.)
Last Updated: May 27, 2009